Advanced Reporting and
Fractional CFO Advisory
Dashboards, forecasts, and job-level profitability - plus a standing conversation about what the numbers actually mean.
You Probably Have Reports. What You Don't Have Is Answers.
Most business owners get a profit and loss statement every month, glance at the bottom line, and file it. Not because they don't care — because a P&L on its own doesn't answer any of the questions actually keeping them up.
Can we afford this hire? Which jobs are actually making money? Will cash cover payroll and that material order in the same week? Is the margin problem pricing, or labor, or one bad customer?
Those questions need reporting built to answer them, and someone who will sit down and work through what the numbers mean. That's what this is — the reporting layer, plus the conversation about it.
- You look at the P&L and still don't know what to do
- No visibility into profit by job, service, or location
- Cash surprises you, even in a good month
- Decisions get made on gut feel and hope
- No budget, or one nobody compares against
- A lender or surety wants more than a tax return
- You're growing and can't tell if it's profitable growth
- Nobody in the business owns the numbers
Reporting Built Around Your Decisions, Not the Software's Defaults
QuickBooks will give you a standard P&L. These are the reports that actually change what you do next.
Monthly Financial Package
The foundation, delivered on a set date instead of whenever it's ready.
- P&L, balance sheet, and statement of cash flows
- Month against prior month and same month last year
- Year-to-date against the same period last year
- A short written summary of what moved and why
KPI Dashboards
The handful of numbers that actually run your business, in one view.
- Built in Reach Reporting, refreshed automatically
- Metrics chosen for your business, not a generic template
- Visual trends instead of columns of figures
- Shareable with partners, lenders, or your leadership team
Job & Segment Profitability
Where the money is actually made — and where it quietly leaks out.
- Gross margin by job, project, or contract
- Profit by service line, location, or crew
- Estimated versus actual cost on completed work
- Customer-level profitability, not just revenue
Cash Flow Forecasting
What the bank account looks like in six weeks, not what it looked like last month.
- Rolling 13-week cash forecast
- Expected receipts against scheduled payables and payroll
- Scenario views — the new hire, the equipment purchase, the slow payer
- Early warning on a squeeze while you still have options
WIP & Contract Reporting
The reporting sureties, lenders, and general contractors actually ask for.
- Work-in-progress schedule with percentage complete
- Over- and under-billing by job
- Backlog and committed cost visibility
- Retainage tracked separately from collectible receivables
Budget vs. Actual
A budget is only useful if something compares against it every month.
- Annual budget built with you, not handed to you
- Monthly variance reporting with explanations
- Rolling forecast updated as the year develops
- Department, division, or entity-level detail where it matters
Reporting this good depends on clean books underneath. If the underlying data isn't right, no dashboard fixes it — which is why reporting is usually paired with ongoing bookkeeping.
Enterprise-Grade Reporting for a Business Your Size
We build in Reach Reporting on top of QuickBooks Online — the kind of reporting layer that used to require a controller and a spreadsheet analyst.
Live, Not Static
Dashboards pull directly from your accounting file and refresh on their own. You're not waiting on someone to rebuild a spreadsheet, and nobody is retyping numbers into a deck.
Built for You, Once
We design the reports around your business and your decisions up front. After that they just run, every month, without a setup conversation each time.
Readable by Humans
Visual, plain-language reporting you can hand to a partner, a lender, or a foreman — not a 14-tab export only an accountant can navigate.
Fractional CFO and Strategic Advisory
Most businesses between roughly $2M and $50M in revenue need CFO-level thinking and can't justify a CFO salary. That's the gap this fills — senior financial help on a monthly or quarterly rhythm instead of a full-time hire.
The Work Itself
- Work through the monthly numbers with you and translate what they mean
- Build and maintain cash flow forecasts and scenario models
- Pressure-test big decisions — a hire, a truck, a location, a price increase
- Analyze pricing and margin, by job and by service line
- Build the annual budget and track against it all year
- Prepare financial packages for lenders, sureties, and investors
- Sit in on banking and bonding conversations with you
- Identify which KPIs actually matter and put them in front of you
- Model growth — what has to be true for the next step to work
- Coordinate directly with your CPA and attorney so nothing falls between them
Where the Line Is
- We don't prepare or file tax returns
- We don't provide tax advice or tax planning strategy
- We don't perform audits, reviews, or compilations
- We don't issue attest opinions of any kind
- We don't give investment, securities, or personal financial advice
- We don't provide legal advice or draft agreements
- We don't replace your CPA — we make their job easier
- We don't tell you what to do and disappear before it's implemented
To be clear about scope: Bulverde Business Solutions provides bookkeeping, financial operations, and business advisory services. We are not a CPA firm. We do not provide tax, audit, or attest services, and nothing here is tax, legal, or investment advice. Where a question calls for a licensed professional's judgment — a tax position, a legal agreement, an investment decision — we'll say so directly and work alongside your CPA, attorney, or advisor rather than around them.
What Working Together Actually Looks Like
Not a report that lands in your inbox and goes unread. A standing rhythm with a person who knows your business.
Diagnostic and Priorities
We start by reading your actual financials and asking what decisions are in front of you. That determines what gets built first — nobody needs all of it on day one.
Build the Reporting
Dashboards, forecasts, and the monthly package get designed and stood up. If the books need work before the reporting can be trusted, we tell you that first.
The Standing Meeting
Monthly or quarterly, depending on what you need — and weekly at a premium when something warrants it, like a turnaround or a major project. We walk the numbers and work through whatever decision is live. It's a working session, not a presentation.
Between Meetings
Call or email when something comes up — a bid to price, an offer to evaluate, a lender asking questions. Advisory access isn't metered by the minute.
Reporting can stand alone if you just want better numbers. Advisory works best on top of it, because a conversation about numbers you don't trust yet isn't worth having.
When Businesses Usually Reach for This
There's typically a specific moment where gut feel stops being enough.
Growth Outran Visibility
Revenue is up and you're less sure than ever whether it's profitable. More volume is hiding the answer rather than providing it.
A Big Decision Is Live
A hire, a second location, equipment, a partner buyout, a large bid. Something where being wrong is genuinely expensive.
Financing or Bonding
A bank, surety, or GC wants forecasts, WIP schedules, and financials that hold up to real scrutiny.
Margins Are Slipping
The top line looks fine and the bottom line doesn't. You need to know which jobs, customers, or costs are responsible.
Cash Keeps Surprising You
Profitable on paper, tight in the bank. That's a timing problem, and forecasting is how you see it coming.
Planning an Exit
Selling in a few years means clean history, documented performance, and numbers a buyer's diligence won't unravel.
The Numbers That Matter Depend on the Business
A contractor and a medical practice need entirely different reporting to answer the same question.
Construction & Contracting
WIP schedules, over/under billing, backlog, committed costs, and job-level margin — plus the reporting package bonding and lending actually require.
Trades & Field Services
Revenue per technician, service versus install margin, callback and warranty cost, and whether the truck count matches the work.
Medical & Healthcare
Provider-level profitability, payer mix, collection rate against billed, and days in receivable — the numbers that drive practice economics.
We also build reporting for restaurants and hospitality, multi-entity real estate operations, and professional services firms. See all industries we serve.
Reporting and Advisory Across Texas — and Nationwide
We work with businesses in San Antonio, Bulverde, Spring Branch, Boerne, and New Braunfels, plus Austin, Dallas–Fort Worth, and Houston. Advisory meetings happen in person where geography allows and by video everywhere else.
See All Locations We Serve →Reporting & Fractional CFO Services — Answered
What owners ask before bringing in outside financial help.
What is a fractional CFO?
A fractional CFO provides senior financial leadership on a part-time, ongoing basis instead of as a full-time hire. Practically, that means someone who builds and maintains your forecasts, works through the monthly numbers with you, pressure-tests major decisions, and handles the financial side of lender and surety relationships — on a monthly or quarterly rhythm, at a fraction of a full-time salary.
Are you a CPA firm? Is this tax planning?
No, and no. BBS is not a CPA firm. We provide bookkeeping, financial operations, and business advisory services — not tax, audit, or attest services. We don't prepare returns and we don't give tax advice. Where a decision has tax consequences, we model the financial side and bring your CPA into the conversation so the tax judgment comes from someone licensed to make it.
Do we need to use you for bookkeeping too?
Not necessarily, but the reporting is only as good as the books underneath it. If your existing bookkeeping is accurate and current, we can build on it and coordinate with whoever maintains it. If it isn't, we'll say so — building dashboards on unreliable data produces confident-looking answers that are wrong. See our bookkeeping service.
What is Reach Reporting?
Reach Reporting is a financial reporting and dashboard platform that connects directly to QuickBooks Online. It's how we deliver live dashboards, visual KPI reporting, budget-versus-actual comparisons, and forecasts that update on their own instead of being rebuilt in a spreadsheet every month. You get access to view your own dashboards any time.
How much does this cost?
It's a flat monthly fee, scoped to what you actually need — reporting only, or reporting plus a monthly or quarterly advisory rhythm. The drivers are complexity, number of entities, and meeting cadence. We quote after looking at your financials and understanding what decisions you're facing, and it's always a fraction of a full-time CFO salary.
Is our business too small for this?
Reporting is worth it well before advisory is. If you're smaller or simply structured, a clean monthly package with dashboards and job profitability usually gets you most of the way, and we'll tell you that rather than selling you a CFO engagement you don't need yet. Cash flow forecasting is offered at $2M in annual revenue and above — below that, the forecast tends to move faster than it can inform a decision.
Can you build a WIP schedule for our bonding agent?
Yes. Work-in-progress schedules, over- and under-billing analysis, backlog reporting, and the financial package sureties and general contractors ask for are core work for us — construction is one of our largest client groups. We're a Knowify Certified Advisor and hold Intuit ProAdvisor Elite certification. See our construction services.
How often would we actually meet?
Monthly is the most common for businesses making active decisions or managing tight cash. Quarterly works for more stable operations that mainly need a strategic check-in. Weekly is available at a premium when the situation calls for it — a turnaround, a tight cash position, or a project big enough to need that attention. Whatever the cadence, you can call or email between meetings without watching a clock; that access is part of the engagement.
Will you talk to our bank or bonding agent directly?
Yes, and it's often the most valuable part. We prepare the financial package, join the call or meeting, and answer the questions that come up. Owners are frequently put on the spot in those conversations about numbers they didn't prepare — having someone in the room who built them changes how the conversation goes.
What if we already have a CPA?
Good — keep them. This is a different job. Your CPA handles tax and compliance, generally looking backward at a closed year. We work forward: forecasting, monthly analysis, and the decisions in front of you now. We coordinate with them directly, and most CPAs prefer working with a client whose numbers are current and whose questions arrive already organized.
Reporting Is Included in Our Full-Service Package
The Full-Service package puts bookkeeping, payroll, AP/AR, and monthly reporting under one team at one flat monthly price — with advisory added on for owners who want the standing conversation too.
What Decision Are You Putting Off Because You Don't Have the Numbers?
Start a strategy call. Bring the decision you're stuck on and we'll show you what reporting would have to exist for you to make it with confidence.
Start a Strategy Call →
